Adding event attendees manually

In addition to online event registration, Wild Apricot allows administrators to add event attendees manually - for example if someone has called in, mailed or faxed his registration. Note that manually adding event attendees does not allow to process the payment online at the same time - online payments are currently only available for self-service transactions, when people are registering on your website.

You can do it in several ways:
1. From event page - can be used for existing or new contacts
2. From contact card - for existing contacts

From event page

Go to the Events tab, select your event from event list and in event details click on [Add attendee] button.

Click on "Select existing contact" button to register a contact or member who is already in your database. (If you have selected the wrong contact, you can click on the 'Change' link and select the proper one). This will prepopulate the fields on your registration form.
If the registrant is not in your database, you will have to enter all the information for the new contact. Once you have entered all the information, click "Save" to complete the registration process. Note that if the registrant is not in your database you would have to enter an email of the registrant as well.
If the registrant does not have an email and you need to add him to the event, you would have to add him as a new contact first (see Adding a new contact) and then go to the event and select him from the list of existing contacts by clicking on "Select existing contact" button.

Note that if event registration is not free, payment arrangements should be made between you and the event attendee outside of this process. You can chose to confirm the registrant's registration without generating an invoice, or click on the "Generate invoice" button at any time to invoice them for the registration amount.

You have an option of sending an event registration email by clicking the 'Send notification' button. (it will use the event email template you have customized for event registration confirmation emails )

Event registration details screen will now show the final details of the registration you have added.

From contact card

• Go to the Contacts screen and select the contact that you wish to register
• Click on the Events tab on the Contact card
• click on [Record event registration] button

• select event from pop-up window

• proceed with event registration steps as above