Archived vs. active records

Wild Apricot contact records (members, event attendees, donors etc.) can be archived.
To archive a record, find it, get to the record details page and then click on the [Archive] button in the toolbar:

The record will be archived and the screen will change to reflect this change:

Here are the main differences between archived and regular records:

• Archived records do not count into your contact database total for your billing plan.
• When you send emails, archived records are automatically excluded from your current selection of records
• Automatic event notices are not sent to archived records.
• Archived members can not login (So they can not register for an event with a member fee, update their profiles or view member-only content)
• You can not edit an archived record directly - you have to restore it first.
• A record can be archived / restored from archive as many times as needed. All the fields and data (information on attended events etc.) will stay intact.

Keyword search excludes archived records by default, but you can make the system include Archived records:

Advanced search can filter records by this attribute: