Customize event registration form

Accessing Event Registration Form

Wild Apricot allows you to customize your registration form for each event (so that your monthly seminars can have a different set of fields from your annual convention!)

Go to the list of events, click on the Event you want to work with, and then click on the Registration form link:

The Registration form can be customized very similarly to customizing the member database (See Customizing your member database):

Adding Fields To Event Form

To customize the registration form, use [Edit] button on the toolbar. Thereafter you can change existing fields - or add new fields:

The Event registration form is made up of two sets of fields

1. Common fields - These fields are applicable to all records in Wild Apricot database and are displayed at the top of the registration form. See Customizing your contact database fields
2. Event registration fields - These apply only to this particular event. Click on [Add new field] to add a field: Edit field name, select field type and field parameters. Currently available field types are:

• Text - simplest type of field, used for short text entries
• Multiline text - used for text entries up to 3000 characters
• Multiple choice - aka 'checkboxes' - you can add as many options as needed and multiple values can be selected. See Working with List Fields
• Radio buttons & Dropdown - set of values, only one can be selected at the time. The difference is in how this field is presented during data entry. See Working with List Fields
• Multiple choice with extra cost - See Extra event registration costs (dynamic event pricing)
• Radio buttons with extra cost - See Extra event registration costs (dynamic event pricing)
• Rules and terms - Rules and terms - see Field for contractual terms
• Section divider - creates a colored divider and heading to help you organize your form.

You can work with fields (i.e.rename, delete, rearrange) are the same as for the member database so you can refer to Customizing your member database for more information.

Note: You cannot give a field the same name as one in your Contact database. For example, you cannot have a field called 'First name' on your Event registration form.

Once your changes are saved, they will be reflected in the event registration form page (Step 3 of 4):

Viewing Event Registrant Details

Event registration details for each attendee will reflect the set of fields you have defined for this event and your Contact fields (including Internal use fields):

Editing Event Registration Details

Registration details can be edited by the administrator if needed:

Exporting Event Attendees

And if you export Event attendees for this event into Excel the file will contain all the fields: