Event registration fields report

The Event registration fields report shows what selections your confirmed and pending registrants have made for your events.

This is very handy for quickly determining the number of participants who have made a particular selection on their registration form (e.g. How many want the chicken over the fish for lunch?), and also identifying which participants might have made special requests (e.g. Jim Smith selected a vegetarian meal option).

Accessing the report

To see the report, click on the button [Registration fields report] on any individual Event (accessed by Dashboard -> Events).

Creating a report

To create the report you must first select the fields you would like to include in your report. And then you have the following options which will determine who is included in your report.

1. Include pending registrations - include people whose registrations are still pending. ( If unchecked, only show confirmed registrations)

2. Show participant details - Show the name and contact information for the participants. If you do not select this option, you will just see a count of the selections.

Once you have made your selections, click the [Generate] button at the top of the screen.

Viewing Report Results

Once you have generated your report you can view the results directly on the page and if you need to create a new report simply click on the [New Report] button.

The report has two major sections.

• Fields and options This lists the fields that you selected on the previous screen. The name of the field is displayed in they gray header. Under it is a list of selections and the number of times they were entered. The row labeled "No entry" indicates the number of registrations where no selection was made, or no text was entered.
• Participant details This area is a breakdown of the registrants who have made selections pertaining to the fields you are reporting on. This area lists
  • Participant name - which also serves as a link to their Event registration details
  • Organization
  • E-mail address - which also serves as a link to email them directly
  • If their attendance is Confirmed or Pending
  • In case where they have entered information into a text field, their entry is displayed on the line below their information.
  • The amount of guests that were registered at the same time (if no information was collected for them)
    • Note If information was collected for the guests, each appears as their own entry on the report.