How to set up an Event

Start in the Events tab and click the [Add Event] button.

First, select whether you want to create a new event from scratch - or create a copy of one of existing events:

After that, you will get to a page to configure your event details.

This page is divided into several sections:

Event options:

Visible - until you switch this on, event is visible only to the administrators (See Event visibility). This is very useful if you can not complete creating an event and need to finish later - and do not want to display half-baked event to the public or members.
Enable registration - controls whether people can not register online. Note that you have to create one or more registration types to enable registration. (See Event registration types)

Basic information

Title - event name
Tags - can be used to categorize events (See Event categories (tags, labels))

When and where

Start Date and Time
End Date and Time
- Note: you can add past-dated events
- Time fields are free format so you can type it in any way you want.- e.g. '9 am'
Location - free-form field for the event location, e.g. '55 John street, Metro Hall'

Reminders

If you would like Wild Apricot to automatically send event notices beforehand, you can specify up to 3 reminders here:

how many days in advance
who to send it to (members, donors, attendees from past events)
For example, if you want to send a first notice to your members and past event attendees before the event and the second one 3 days before, select one of the three notices available and enter 3 as the number of days before an event you want the email to be sent. Then, select the box "members and past event attendees" to specify which list the email should go out to.
Wild Apricot can also automatically send event reminders to every person who registers. Specify when you want the email sent and an email message will go out on that day. It is a good idea to do it one or two days before the event date.

Description and Additional Event Information

Description is the main event field - provide as much information about the event as you can. You can use formatting options and insert pictures and documents.
Additional Event Information to be inserted in registration confirmation email allows you to enter text which will be added to the confirmation email that goes out to registered participants. (This email is customizable - see customizing event registration confirmation email.

Once all the fields are completed, click the [Publish] button and the event will be saved and appear in the list of events. The event will automatically appear on your website for the public and members to see. (And it will be automatically moved into Past events after the event end date - so it will still be accessible but will not confuse your website visitors and make your website look out of date).

Registration form

Now you can click on the Registration form link to move on to Customize event registration form

Registration types

Finally click on Registration types to properly setup Event registration types