Managing account administrators

Overview

There are 3 main views to a Wild Apricot site:

• Public View: This is what everyone visiting the site can see without logging in (shows public pages only)
• Member View: The site as seen by a logged in member (shows public pages, member-only pages and the member profile page)
• Administrator View: When logged in as an administrator you have access to account administrative functions such as making changes to the site, customizing your contact database, creating events etc.
  • An administrator can have full or restricted access
  • Restricted access administrators can only see / have access to specific allowed functionality (see table at the bottom)
  • Only Community plans and above (See:Pricing) can create administrators with restricted access access (aka access control by admin rights).

You can be both an administrator and a member of the site, or you can simply be an administrator without membership. An administrator with membership can switch between Administrative and Member Views, whereas an admin without membership can only see the administrative side.

Viewing Current Administrators

• To view the list of current administrators, go to the Contact database and use the filter named Administrators. (Administrators are shown with a star icon next to them)

• In above example example the 1st two admins have no membership, and the last 2 are both administrators and members.

How to Make Someone An Administrator

• Any contact in your database can be given administrator access.
• From the Contact database go to the contact record you want and [Edit] their login details:

Set the administrator access level

Choose from the 4 available options the level of admin access you want the person to have.

• No administrative privileges: For current admins this removes their admin access
• Account administrator (Full access): Gives them full access to all the admin functions (Only people you trust should have full access, this even allows them to delete other administrators or the entire site)
• Account administrator (Read-only access): Allows them to view nearly everything in the admin backend without being able to make any changes (this will be perfect for curious members of the board for example, who want to know everything that's going on)
• Limited access - Use this option if you have dedicated personnel in charge of events, memberships, editing webpages or donations.
  • Membership Manager -  Administrator with access to contact records; can create new contacts, edit existing ones etc
  • Event Manager - An administrator responsible for managing events
  • Donations Manager - Responsible for managing donations only.
  • Website editor - This administrator can only edit webpages; can be limited to specific webpages only or have access to all webpages.
    • If you give a website editor access to a parent page you automatically grant access to all the child / sub pages as well.

Granting limited admin access is only available to "Community" plans and above. (See: Pricing)

Summary of features by admin access level

The following table summarizes what each different type of administrator is allowed to see / change:

Visual Settings

Page Management

Contacts Management

Members Management

Events Management

Donations Management

Financial Management

Account and Billing

Specific functionality

Related Topics

• Administrative and Member Views
• Page access