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Managing site pages

Overview

From the Site pages screen, you can add, customize, and delete pages appearing on your Wild Apricot site. For each page, you can control various page settings, including page name, URL, access permissions, and meta-tags. You can also control whether the page appears in your site menu.

You can add up to 1,500 site pages. You can group site pages under one another to form multi-level menus.

To access the Site pages screen, click Site pages under the Website menu.

New trial accounts come with a few sample pages to help you get started. You can modify these pages or delete them as needed.

For information on designing individual pages, see Designing site pages.

Adding site pages

You can create a completely new page or duplicate an existing page. When you add a new page, you can select the template whose content and layout the new page will inherit. You can also control various page settings, including whether and where the page appears in your site menu. When you duplicate an existing page, you can modify the duplicate page without affecting the existing page.

Adding a new page

To add a new page to your Wild Apricot site, follow these steps:

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  1. From the Site pages screen, click the Add page button.

  2. Review and modify the page settings along the left side of the screen.



    The new page will inherit the layout and content of the page template you choose. By default, the new page will be positioned after the currently selected page within the site menu.
  3. Add Layouts to divide your page into sections.
  4. Add Gadgets to display dynamic or static content.
  5. Click Save to save your changes.

The web page will now appear on your site – unless you have chosen to hide it – subject to any access restrictions you have set.

To add a new page that is set to be excluded from your site menu, click the drop-down arrow beside the Add page button and select the Add hidden page option.

You can exclude any page from your site menu by changing the Position in menu setting to Not in menu.

Duplicating a page

To duplicate an existing site page, follow these steps:

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  1. Within the site page list on the left side of the Site pages screen, click the existing page that you want to duplicate.
  2. Click the drop-down arrow beside the Add page button and select the Duplicate page option.

Alternatively, you could hover over the page you want to duplicate then hover over its info icon and click the Duplicate option.

In either case, the new duplicate page will now appear below the existing page within the page list. You can now modify it as you choose. For instructions on modifying site pages, see below.

Modifying a site page

To modify an existing site page, follow these steps:

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  1. Within the site page list, click the page that you want to modify.

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    If the page you want to select is grouped under another page, you may have to click the plus sign beside the parent page to display its subpages.

  2. Click the Edit button.

  3. You can now add, remove, and modify the gadgets appearing on the page. Gadgets can be placed into, above, or below layouts. For content gadgets, you can directly modify the content – including its HTML code – using the content editor. For all gadgets, you can control aspects of its appearance and behavior by adjusting the gadget settings, or other related settings. For each page, you can also adjust the page settings, including the page template used as the foundation for the page. For more information, see Designing site pages.
  4. When you are finished modifying the page and its contents, click Save to save your changes.

Alternatively, you could hover over the page you want to modify then hover over its info icon and click the Edit option.

Page settings

Page settings controls various aspects of a page including visibility and access.

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Viewing page settings

To view the page settings for a page, select the page within the Site pages list and click the Edit button.

The page settings will appear in a panel along the left side.

If you are already editing the page and the page settings are not displayed along the left side – maybe you're currently displaying the list of available gadgets – click the Page icon towards the top of the screen.

Once you are finished modifying the page settings, click the Save button to save your changes.

Available page settings

The following page settings are available:

Setting

Description

Page name

The name of the page as it appears in the site menu and within the breadcrumbs that show your current location within the site hierarchy.

Page URL

The name of the page within the page URL. The value you enter here will be combined with your Wild Apricot domain name to form the complete page URL. For example, if you enter About in this field, and your Wild Apricot domain name is https://stevelivetestsite.wildapricot.org, then the complete page URL will be https://stevelivetestsite.wildapricot.org/About. You cannot use the same page URL for multiple pages within your site. For more information, see Custom URLs.

Page template

The page template to be used as the basis for this page. The page will inherit the template's content and layout.

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Switching to a different page template after you have begun modifying the page may result in layouts and gadgets changing position within the page. Switching back to the previous page template may not restore them to their previous positions. You can, however, restore a version of the page that was saved prior to switching templates.

Position in menu

The location of this page within your Wild Apricot site menu. You can position the page after another page, group it under another page, or designate it as the home page. You can also choose to exclude or hide this page from the site menu altogether. For more information, see Reordering and grouping menu pages.

Access level

Controls what type of visitor – members, administrators, the general public – can view the page, whether through the site menu or directly via a page URL. If you choose the Restricted option, check boxes will appear for each membership level and member group you have set up. To restrict access to particular membership levels or member groups, check each of the levels and groups you want to grant access to. If you restrict access by both membership levels and member groups, then members who belong to any of the selected levels or groups will be able to access the page.

If you check the All levels or All groups option then all levels or groups – including any levels or groups added in the future – will be selected.

If a visitor to your site does not have permission to access a page, it will not appear in the site menu for that person. Your site menu, therefore, may display different sets of pages depending on whether the visitor is logged in as a member or not, and what their membership level is.

For more information, see Page access and visibility.

Meta-tags

You can assign meta-tags to be applied to the page. Meta-tags are HTML elements used to provide information about a page, redirect a page, and load scripts or styles. You can also assign global meta-tags that are applied to all pages. For more information, see Defining meta-tags.

Reordering and grouping menu pages

You can change the order of pages on your Wild Apricot site menu, and group Wild Apricot site pages under one another to form multi-level menus.

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Reordering menu pages

To change the order of the pages in your site menu, click the Reorder pages link on the Site pages screen.

Now, drag and drop pages to the desired location within the menu.

To make a page the home page, drag it to the top of the menu.

Once you are finished reordering pages, click the Save page order button.

You can also control a page's position within your site menu – and designate it as your home page – through its page settings. Using the options under Position in menu, you can place the page after another page or remove it from the menu altogether.

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Administrators with limited access can only reorder the pages to which they have been granted access.

Creating multi-level menus

You can create multi-level menus so that options appear grouped under other options.

You can create as many levels of menu options as you wish, though older themes – those other than White space, Treehouse, Clean lines, and Dark Impact – may not proper display more than 3 menu levels.

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Within multi-level menus, a top-level menu option is still clickable and links to a separate page. In the above example, clicking About Us displays a different page than clicking Board of Directors or Partners does.

To create a multi-level menu, click the Reorder pages link on the Site pages screen. Next, drag the page you want to be a submenu option to the right of the page you want to act as the parent menu option.

Once a triangle appears to the left of the parent page name, you can release your mouse button. After you drop the page, it will appear grouped under the parent menu option, both within the page list and in your site menu.

You can click the minus sign beside the parent page to collapse the list of subpages, and click the plus sign to expand it.

You can also group a page under another page through its page settings. Under Position in menu, click the Child of selected page option and select the page you want to group it under.

Making parent menu items not clickable

By default, every option in your site menu is clickable and links to a particular site page. Within multi-level menus, however, you may not want the top parent menu item to be clickable or link to a page. You may only want it to function as a menu heading to group links to the subpages under it. In this case, you can disable a menu option so that is not clickable.

To disable a menu option, you will need either the page ID or the custom URL of the page represented by the menu option.

To make a particular menu option not clickable, insert the following script on Global JavaScript screen (accessible from the Settings page):

where 12345 is the page ID or custom URL (minus the Wild Apricot domain name).

You can disable multiple page links by adding additional disableLink("12345") lines.

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If there are other scripts already on this screen, be sure not to overwrite any of them.

Controlling page access and visibility

For each page on your Wild Apricot site, you can control whether it appears in your site menu, and the type of users who can access it. You can restrict page access to certain membership levels or member groups, or to site administrators only. Page access and visibility is controlled through page settings.

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Controlling whether a page appears in your site menu

You can hide sites pages so they don't appear as options in your site menu, but are still accessible via a direct link. For example, you might want to have your terms of use and privacy policy pages appear as links on your page footer but not in your menu.

To control whether a page appears in your site menu, follow these steps:

  1. Go to Site pages and select the page within the list.
  2. Click the Edit button towards the top of the screen.

  3. Using the Position in menu options that appear within the page settings on the left, choose where you want the page to appear within your site menu, or click the Not in menu option to exclude the page from the menu.

  4. Click the Save button to save your changes.
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Page settings automatically appear when you create a new page or begin editing an existing page.

For more information on managing your site menu, see Reordering and grouping menu pages.

Controlling page access

For each page on your site, you can control the type of users who can access it. You can restrict page access to certain membership levels or member groups, or to site administrators only.

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Access restrictions apply to the page itself and not to any resources (graphics, links, etc.) appearing on the page. Resources appearing on a restricted page can theoretically be accessed by non-members using a URL.

Restricted pages will not appear as menu options for authorized members until they log in.

To restrict access to a particular page, follow these steps:

  1. Go to Site pages and select the page within the list.
  2. Click the Edit button towards the top of the screen.

  3. Using the Access level options that appear within the page settings on the left, choose the type of users that can view the page.

  4. Click the Save button to save your changes.
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Page settings automatically appear when you create a new page or begin editing an existing one.

The following access levels options are available:

Option

Description

Public

Anyone can view the page, whether they are members or not, and logged in or not.

Admin only

The page can only be viewed by a site administrator. For all others, the page will not appear in the site menu. You might want to leave new pages as Admin only while you are setting the page up so you can preview it before it goes live.

Restricted

Only contacts who belong to one of the selected membership levels or member groups can view the page. When you click this option, check boxes appear for each membership level and member group you have set up. Check each of the levels and groups you want to grant access to. If you restrict access by both membership levels and member groups, then members who belong to any of the selected levels or groups will be able to access the page. If you check the All levels or All groups option then all levels or groups – including any levels or groups added in the future – will be selected.

Providing access to restricted pages

Restricted pages will not appear as menu options for authorized members until they log in. To provide visible access to restricted pages, so that visitors and logged out members know they exist, you can create an unrestricted page with links to the restricted pages.

Customizing the authorization required page

When someone tries to connect to a restricted page and is not logged in, a page will appear instructing them to log in order to view the page.

You can modify the title and instructions displayed on this page, and add any other content you wish. You cannot, however, modify or remove the login form.

To customize the authorization required page, follow these steps:

  1. Click System pages under the Website menu.
  2. Within the list of system pages, click the Authorization required entry.
  3. Click the Edit button to enter edit mode.

  4. Click the content gadget containing the heading and instructions, and modify them as required. For instructions, see Using the content editor. You can add other gadgets as well, but you cannot modify or delete the system gadget containing the log in fields.
  5. Click the Save button to save your changes.

Alternatively, you could enter edit mode by hovering over the Authorization required entry then hovering over its info icon and clicking the Edit option.

Setting custom page URLs

When you create a web page in Wild Apricot, its URL – its Internet address – is created automatically in the form of http://yourdomain/page-41160 (where yourdomain is your Wild Apricot domain name, and 41160 is the page ID). You change the page address to something more memorable by specifying a custom URL.

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For example, instead of...

...you could provide your blog page with a custom URL of blog so that its page address becomes:

Specifying a custom URL can improve your rankings in search engines, particularly if you use relevant keywords (e.g. typography for a typography blog). You can also use custom URLs if you are transitioning from a non-Apricot site and want to keep the same page URLs.

Specifying a custom URL

You can assign a custom URL to any Wild Apricot page including the homepage. You cannot, however, assign a custom URL to individual events or blog posts.

To specify a custom URL for a page:

  1. Go to Site pages and select the page within the list.
  2. Click the Edit button towards the top of the screen...



    ...or hover over the page then hover over its info icon and click the Edit option.

  3. In the Page URL field within the page settings on the left, enter the portion of the URL that follows the slash. If you want the URL to be http://yourdomain/blog, you would just enter blog.

  4. Click the Save button to save your changes.
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The full URL of the page appears below the Page URL field.

Custom URL restrictions

Format

  • The page URL must be unique within your site.

You can use:

  • any extension (e.g. html, php, jsp, do) except for reserved extensions listed below
  • sub-folders in the path (e.g. you can specify a custom URL of /Typography/blog)

You cannot use:

  • double slashes in path (e.g. /Typography//blog)
  • extensions reserved for resource files:

  • reserved system URLs starting with:
    • /Admin/
    • /App_Themes/
    • /Captcha/
    • /Common/
    • /Content/
    • /Default.aspx
    • /DES/
    • /DESGetFiles.aspx
    • /DocumentHandler.ashx
    • /EmailTracker/
    • /Errors/
    • event-
    • /Info/
    • /KeepSessionAlive.ashx
    • /Logs/
    • /Payments/
    • /PromoBannerHandler.ashx
    • /Resources/
    • /RadControls/
    • /SupportTicketsHandler.ashx
    • /Sys/
    • /ViewEvent.aspx
    • /WebDav/
    • /Widget/

Characters

You can use:

  • Latin characters
  • numbers
  • any of the following special characters:

You cannot use:

  • non-latin characters
  • any special characters not listed above

Defining meta-tags

Meta-tags are HTML elements used to provide information about a page, redirect a page, and load scripts or styles. Meta-tags includes the keywords used to describe your site to search engines. The keyword meta-tag is one of the factors (though not an important one) in optimizing your site's search engine rankings.

You can assign global meta-tags to be applied to all pages on your Wild Apricot site, and override the global meta-tags for individual pages.

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Assigning global meta-tags

To assign global meta-tags – so that the meta-tags are applied to all pages – follow these steps:

  1. Click the Settings tab.
  2. Under Site settings, click Meta-tags.
  3. On the screen that appears, you can enter the following information:

    Section

    Description

    Example

    Keywords

    Site keywords to be inserted for every page in the <meta name="keywords"> tag. Use commas to separate multiple keywords (and keyword phrases).

    typographers association,typography association,typeface designers,font designers,typography,typographers,fonts,typefaces,typographer

    Description

    Description to be inserted for every page in the <meta name="description"> tag.

    International Association of Typographers - association for typographers, typeface designers, font designers, and other typography professionals

    Raw Headers

    HTML code to be inserted for every page in the <head> tag. You can insert code here to redirect a page, insert widgets for social media sites such as Facebook, and add a favorites icon – also known as a favicon, shortcut icon, or website icon – to the page tab and address bar for your site.

    <link rel="shortcut icon" type="image/ico" href="/Resources/Pictures/favicon.ico"  />


  4. If you want to overwrite the existing keywords, descriptions, or raw headers for all pages on your Wild Apricot site, click Reset all pages to use this. If you don't click this button, any customizations you have made to meta-tags on individual pages will be retained, and the changes you make here will not be applied to those pages.
  5. Click Save to save your changes.

Assigning meta-tags to individual pages

You can override the global meta-tags and apply different meta-tags to individual pages on your site.

To assign custom meta-tags to individual pages, follow these steps:

  1. Go to Site pages and select the page within the list.
  2. Click the Edit button towards the top of the screen.



  3. In the Meta-tags section within the page settings on the left, you can enter the following information:

    Section

    Description

    Example

    Page title

    By default, the page title inserted in the <title> tag and displayed on the page tab in your browser is formed by combining your organization name and the page name, as defined in Page management. If you want to specify your own page title without changing the page's menu name, uncheck Automatic and enter a title.

    Home of the IAT

    Description

    Description to be inserted in the <meta name="description"> tag. If you want to override the global description, uncheck Use default and enter a description for this page.

    International Association of Typographers - association for typographers, typeface designers, font designers, and other typography professionals

    Keywords

    Site keywords to be inserted in the <meta name="keywords"> tag. If you want to override the global keywords, uncheck Use default and enter the keywords for this page. Use commas to separate multiple keywords (and keyword phrases).

    typographers association,typography association,typeface designers,font designers,typography,typographers,fonts,typefaces,typographer

    Raw Headers

    HTML code to be inserted in the <head> tag. You can insert code here to redirect a page, insert widgets for social media sites such as Facebook, and add a favorites icon – also known as a favicon, shortcut icon, or website icon – to the page tab and address bar for your site. If you want to override the global raw headers, uncheck Use default and enter the raw headers for this page.

    <link rel="shortcut icon" type="image/ico" href="/Resources/Pictures/favicon.ico"  />


  4. Click the Save button to save your changes.

Search engine optimization

Search engine optimization (SEO) is the process of improving the position of your website in search engine rankings.

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The Wild Apricot platform has been designed to be search engine friendly so that content of your site will easily be read and indexed by search engine crawlers, whatever account plan you use. Even so, there are a number of things you can do to optimize your site's rankings. These include:

  • Make your site interesting and relevant to your target audience.
  • Update your site regularly.
  • Persuade other related sites to link to it.
  • Use a custom domain name rather than a wildapricot.org subdomain.
  • Assign custom URLs to your pages using relevant keywords (e.g. Typography for a typography forum).
  • Use meta-tags to define site keywords that match search strings your target audience is likely to use. Keywords should be broad enough to attract a wide range of visitors but not so general that your site gets lost in the crowd. For example, if you set up a site for the International Association of Typographers, you might use targeted keywords like "typographers association", "typeface designers", and "font designers" (along with obvious ones like "typography" and "typographers") but avoid generic ones like "association" and "international".
  • Set custom page titles that incorporate your keywords without overloading them (a practice known as keyword stuffing that gets penalized by search engines). For the International Association of Typographers, you might want to title the home page "IAT - association for typographers, typeface designers, font designers, and other typography professionals".

Redirecting a page

You may want to redirect a page on your Wild Apricot site so that clicking its menu option links to a page on another site. Your organization might have several local websites and consequently you want to include a menu option on each that links to a central website.

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To redirect a page on your Wild Apricot site, follow these steps:
  1. Create a new empty page. You may need to create a blank template first, since pages inherit content from a template.
  2. Within the page settings for the new page, enter a Page name – the name that will appear in your site menu.
  3. Within the page settings, find the Meta-tags section and enter the following into the Raw headers section:

    where redirect URL is the URL of the page you want to redirect to (e.g. http://yoursite.com). Note that there are two places in the code where you need to enter the URL. 

  4. Uncheck the Use default checkbox within the Raw headers section.
  5. Click the Save button to save your changes.

Clicking the menu option for this page should now redirect it to the URL you entered.

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The redirect will not work when you are logged in as an administrator. To test it, you need to log out and try it as a public visitor or a member.

Removing a page

To remove a site page, follow these steps:

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  1. Within the site page list, click the page that you want to remove.
  2. Click the Move to trash button.

  3. From the trash, you can view the deleted page, and restore it or empty the trash.

Restoring pages

You can restore deleted pages and templates and previous versions of pages and templates.

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Restoring deleted pages

When you delete a page or page template, it is moved to the trash. From the trash, you can preview the deleted page or template, and restore it or empty the trash.
You can also restore previous versions of pages that have not been deleted. For more information, see Version history.
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Administrators with limited access cannot view page templates within the trash, and can only view pages to which they have been granted access.

Viewing trashed items

To view the contents of the trash, click Trash under the Website menu. A list of deleted pages and templates appears on the left.

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The trash can hold up to 100 items. Once the limit is reached, older items will be permanently deleted to accommodate newer ones.

Beneath of the name of the deleted page or template is the date and time it was deleted, and the name of the user who deleted it. When you click a page or template within the list, a preview of the deleted page or template appears in the preview area on the right.

Restoring trashed items

To restore a deleted page or template, click it within the list then click the Restore button.

If you are restoring a page, it will be restored to the Not in menu page list, regardless of its previous Position in menu setting.

Emptying the trash

To empty the trash so that all its contents are permanently deleted, click the Empty trash link.

When administrators with limited access empty the trash, only the pages to which they have been granted access will be emptied.

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Once the trash is emptied, its previous contents cannot be restored.

Restoring previous versions

Each time you make changes to a site page, system page, or page template, a separate version is saved. You can view the previous versions of any page or template, and restore any version. Within the version history, you can see who made the changes and when.
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If you change the page template for a page, or the master layout for a page template, a new version of the page or page template will be saved. Switching to a different website theme will not result in new versions of pages or page templates.

Viewing previous versions

To view the version history for a page or template, go to Sites page or Page templates (under the Websites menu), click the page or page template within the list, then click the Changes history link on the right side of the screen.

The history of changes to the selected page or template will now appear. For each version in the list, the time and date of the change is displayed, along with the name of the user who made the change.

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Version history can store up to 100 versions per page or template. Once the limit is reached, older versions will be removed to accommodate newer ones.

When you click a version within the list, that version of the page or template appears in the preview area on the right.

Restoring previous versions

To restore a previous version of the page or template, select the version within the list and click the Restore button.

To restore a previous version as a new page – without affecting the current version of the page – click the down arrow within the Restore button and select the Restore as new page option.

Crash recovery

While you are editing a page or template, a copy is automatically saved in the background every 10 seconds, so if your browser crashes during editing, the system will prompt you next time to resume where you left off.

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