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Page access and visibility

For each page on your Wild Apricot site, you can control whether it appears in your site menu, and the type of users who can access it. You can restrict page access to certain membership levels or member groups, or to site administrators only. Page access and visibility is controlled through page settings.

Controlling whether a page appears in your site menu

You can hide sites pages so they don't appear as options in your site menu, but are still accessible via a direct link. For example, you might want to have your terms of use and privacy policy pages appear as links on your page footer but not in your menu.

To control whether a page appears in your site menu, follow these steps:

  1. Go to Site pages and select the page within the list.
  2. Click the Edit button towards the top of the screen.

  3. Using the Position in menu options that appear within the page settings on the left, choose where you want the page to appear within your site menu, or click the Not in menu option to exclude the page from the menu.

  4. Click the Save button to save your changes.
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Page settings automatically appear when you create a new page or begin editing an existing page.

For more information on managing your site menu, see Reordering and grouping menu pages.

Controlling page access

For each page on your site, you can control the type of users who can access it. You can restrict page access to certain membership levels or member groups, or to site administrators only.

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Access restrictions apply to the page itself and not to any resources (graphics, links, etc.) appearing on the page. Resources appearing on a restricted page can theoretically be accessed by non-members using a URL.

Restricted pages will not appear as menu options for authorized members until they log in.

To restrict access to a particular page, follow these steps:

  1. Go to Site pages and select the page within the list.
  2. Click the Edit button towards the top of the screen.

  3. Using the Access level options that appear within the page settings on the left, choose the type of users that can view the page.

  4. Click the Save button to save your changes.
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Page settings automatically appear when you create a new page or begin editing an existing one.

The following access levels options are available:

Option

Description

Public

Anyone can view the page, whether they are members or not, and logged in or not.

Admin only

The page can only be viewed by a site administrator. For all others, the page will not appear in the site menu. You might want to leave new pages as Admin only while you are setting the page up so you can preview it before it goes live.

Restricted

Only contacts who belong to one of the selected membership levels or member groups can view the page. When you click this option, check boxes appear for each membership level and member group you have set up. Check each of the levels and groups you want to grant access to. If you restrict access by both membership levels and member groups, then members who belong to any of the selected levels or groups will be able to access the page. If you check the All levels or All groups option then all levels or groups – including any levels or groups added in the future – will be selected.

Providing access to restricted pages

Restricted pages will not appear as menu options for authorized members until they log in. To provide visible access to restricted pages, so that visitors and logged out members know they exist, you can create an unrestricted page with links to the restricted pages.

Customizing the authorization required page

When someone tries to connect to a restricted page and is not logged in, a page will appear instructing them to log in order to view the page.

You can modify the title and instructions displayed on this page, and add any other content you wish. You cannot, however, modify or remove the login form.

To customize the authorization required page, follow these steps:

  1. Click System pages under the Website menu.
  2. Within the list of system pages, click the Authorization required entry.
  3. Click the Edit button to enter edit mode.

  4. Click the content gadget containing the heading and instructions, and modify them as required. For instructions, see Using the content editor. You can add other gadgets as well, but you cannot modify or delete the system gadget containing the log in fields.
  5. Click the Save button to save your changes.

Alternatively, you could enter edit mode by hovering over the Authorization required entry then hovering over its info icon and clicking the Edit option.

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