Next release 3.4- scheduled for March 25th 2010
key enhancements:
Pro-rating of membership fees for partial periods. E.g. if your renewal date is fixed to January 1 and someone joins on June 15th, system can automatically pro-rate membership fee to 6 months worth (July-December).
Total overhaul of the way documents and pictures are stored. You will be able to create folders, rename documents, update documents while keeping existing links to documents intact, upload pictures via WebDAV etc.
WebDAV support for Mac OS and Windows Vista.
Safari and Google Chrome compatibility - you will be able to use Wild Apricot administration functions in those browsers.
Load speed improvements for backend screens
New interface for creating and editing selection fields (multiple-choice, dropdowns, option buttons)
Dynamic menu for horizontal and hybrid themes
We are also working on an overhaul of our financial management architecture and redesign of the import function but these two are really big chunks of work and will not be completed in time for 3.4 release - so will be included in the subsequent release 3.5 in June.
Macros for custom fields in emails - Use custom contact fields, custom membership fields, custom event registration fields in email blasts and for automatic emails
Advanced search - Contacts - You can perform searches using a variety of contact fields and event and donation fields similar to how you can search your member database.
Member contact form - Now your members can be contacted by visitors and/or other members without having to reveal their email addresses on their profiles.
Restricted Web Admin role - You can restrict website admins to specific areas or pages on your site.
Major change: New 'Contact database' functionality unifies and replaces separate databases previously used for members, donors and event attendees. See Transition FAQ
Redesign of look and feel customization - new setup wizard to select theme & color variation, header background, logo, header title.
Membership levels are now sorted alphabetically on the member application form (so you can change the sorting by tweaking level names)
Event registration types are now sorted alphabetically on the event registration form (so you can change the sorting by tweaking their names)
Minor ongoing improvements and bug fixes, including
In Member renewal workflow option to change status to 'Pending Renewal' has been removed since it did not make any sense with the current workflow functionality and was leading to problems for people who chose that option by mistake.
Ability to change start date for past events
Restricted and hidden web pages are no longer shown to admins without web admin role. (See access rights table on Managing site administrators page)
Reply-to name is displayed in outgoing emails (instead of only displaying reply-to email address)
Partial refunds processed in your Google Checkout or PayPal account are now properly picked up by Wild Apricot and linked with the original transaction
EventID added to Event registration page HTML - so that different CSS customization can be applied to different events if desired
2.38 - Released on December 25th, 2008
Discount coupons for member applications (Community plans and up)
Create a discount coupon and give out the secret coupon code to prospective members. Discount by percentage - or specific amount. Restrict maximum number of uses, dates, eligible membership levels. Discount coupons can also help to track affiliate sales — give each affiliate a distinct coupon code, and then track membership applications by code.
Google Checkout (BETA)
One more payment processor option for online payment.
Dynamic pricing of new member applications (Community plans and up)
Up until now, the pricing of each membership application was fixed depending on the selected membership level. With this functionality you can add selections to your membership application which will dynamically adjust the price for each application.
For example, you can use the same membership level but set different pricing based on company size. Or offer subscriptions and special membership paraphernalia to be purchased together with the application.
You can also specify whether a particular pricing option applies to new applications only, renewals only - or both
Report on selected registration options for events
In prior versions you had export the attendee list into Excel to view all the registration form selections for all records. This update introduces a new report which lets you access that right within the system:
Email drafts
Now you can stop and resume your work on mass emails/newsletters at any time.
Custom reports on member database (Community plans and up)
Now you can run searches on your member database and define which fields to show in the results list.
Dynamic menu - menus items show child items when you place your mouse over it.
This is initially released for 2 themes: Transparent and Classic Blue - and will be added to other themes in the future releases.
Online self-service for Wild Apricot clients to update credit card details and billing plan
Now you can update credit card details and billing plan — instead of having to fax it to us or email plan change requests. (Note that, initially, this will work only for clients who upgrade after today. We do not have a way to automatically extract and transfer recurring billing already setup through our old payment processor. We are working to add self-service capability for all current clients in future releases.)
Ability to customize functional pages via point and click interface (prior to this release, this was only available for content pages while functional pages had to be customized only through CSS)
Paging on forum pages
2.37 - Released on November 11th, 2008
Page Management screen to view all your pages at a glance, move them around and change settings.
More flexible workflow for new member applications
Ability to activate new members immediately, or to activate them subject to payment, subject to approval, or both.
Ability to customize event announcements and reminder emails
Ability to format automatic emails with fonts, colors, pictures etc.
See Customizing event emails
Improvement in Advanced search - Members to deal with empty values and unused criteria. This also resolves a problem with using saved searches to predefine a set of criteria in member directory page. Unused criteria will now be ignored (in the past they might have resulted in no records being found).
Horizontal menu capability and theme templates which can be used with it. Previous versions of Wild Apricot required the main menu to be placed vertically on the left side and only the most adventurous souls managed to tweak their website CSS code to set up horizontally-placed menus. The new release makes this option available to everyone — and it comes with new theme templates to get you started.
Paging of blog posts
Macro with a link to member public profile page - which you can insert in emails to point members to their personal profile webpages. *{Member_Profile*} - can be used in all automatic emails related to applications and in email blasts to members.
Events now stay in the current list until the end date/time (Previously, multi-day events moved into Past events right on the start date)
Automatic notifications to administrators about payment system configuration errors. If there is problem reported by PayPal or Authorize.net with your account configuration (which means that people are unable to pay online), our system will send you an automatic email notice
Wild Apricot in widget mode (embedded into other sites) will now only open new window when Paypal payment option is selected (this is required due to Paypal security measures).
Wild Apricot terms of use have been removed from new member applications - they will be displayed to members later on, during their next login into the site.
HTML code has been tweaked to make it easier to individually customize each event via CSS
Our terms of use have been revised, please review the new version.
2.36 - Released on September 23rd, 2008
'Custom URLS' - ability to manually assign specific URLs to your website pages. Instead of a system-generated URL like www.abc.org/Default.aspx?PageID=12345, you can use something like www.abc.org/about_us or www.abc.org/about_us.html to point to a specific page. Custom URLs are helpful for Search Engine Optimization, as well as for transferring your old website to the Wild Apricot platform (so that external links will not break).
'Group management' - ability to organize members into groups - such as 'Board of Directors', 'Volunteer Committee', etc. These groups are independent of membership levels - one group can include members from different levels. These groups can be used to keep track of member participation in committees, restrict access to website pages to a particular group, or for advanced searches and emails.
Note: The old functionality 'Group membership levels' has been renamed to 'Bundle memberships' to avoid confusion with the new functionality.
Set of new design themes ('Notebook') - in 20 different color variations:
Completed the bulk of work to streamline and rationalize CSS for all the functional pages. (After each iteration we check Custom CSS for each client and try to update this ourselves - so most of you would not even notice our changes. Still, as you can imagine, understanding somebody else's code is tough and we sometimes miss spots. Whenever this happens, just let our support team know and we will help to fix it ASAP.) Our CSS customization pages have been updated with the new instructions. In the subsequent releases we will revise our Point-and-Click customization functionality to properly control all functional pages.
We have also continued our work on the invoicing workflow improvements but ended up not including any of the changes we have developed into the current release. These changes affect many aspects of the system, and our Quality Assurance (Testing) team ran out of time to properly and thoroughly test all the details. Since we did not want to delay the release any further, we decided to hide our current work in progress and release everything else. In our next update we will continue our work and release it with all the other updates.
Many other speed improvements and bug fixes.
2.35 - Released on August 11th, 2008
Authorize.Net payment option. If you have your own merchant account via Authorize.Net payment processor, you can now use it to process credit card payments with Wild Apricot. See Payment settings
Invoicing for membership applications. As a first step, we've added the following capabilities:
Automatically generate and email an invoice/payment receipt for membership applications. See Invoice and receipt settings
Administrators can view/reprint/resend invoices/receipts for membership applications.
This is just a first step in a large overhaul to implement proper invoicing workflows for all transactions. Over the next few releases you will see more invoicing functionality (and in subsequent releases, invoicing will be extended to other transaction types - event registrations, membership renewals etc).
Multiple member application pages. For example, you can now create a separate page for sponsor forms, another one for regular membership applications, one more for special discounted applications for students, and so on. See Online member application form
Forum categories. Each forum can now be assigned to a category and you can create Forum summary pages with a list of all or some forums grouped by category.
Rich-text formatting of introductory texts on functional pages. These used to be plain-text fields — now you can insert pictures and links, format the text, and add HTML and Javascript code.
Search Engine Optimization tools and Advanced Customization (CSS) have been made available for all paid account plans (previously only available for Community plans and up).
Wild Apricot support link now goes to our new support portal. Discussion forums are still in place, but should be used for non-urgent matters and general discussion. The new support system will improve request tracking to ensure that nothing ever falls "through the cracks" or into junk filters.
Revised large parts of our code and upgraded to a new more powerful database server to maintain and improve system response time as we serve more and more clients.
Widget code has been changed to process online payments in certain cases in a separate browser window - because Internet Explorer default security settings were blocking PayPal website from properly displaying within a frame.
Member names in blog and forums posts are now linked to member profile pages
Websites with custom domains can now choose which mailbox to use (previously it was hard-coded to admin@)
New payment option: pay with a credit card right on our servers, without having to redirect to PayPal website. See PayPal Pro User Payment Process
Paypal is still the backend payment processor - this option requires WebSitePaymentsPro (US) account.
PayPal does not yet properly support recurring payment for this mode.
Members can now subscribe to receive daily or weekly email notifications about forum updates. See Forum subscriptions by email. Subscriptions are available for the whole forum (short summary is emailed) or for a particular topic (all updates are emailed)
You can now properly print Wild Apricot webpages (administration ones or public/member pages) - see Printing Web Pages
Firefox 3 compatibility - we have revised Wild Apricot code to be compatible with the newest Firefox version - 3.0
Members can now change from any level to any other level (subject to administrator restrictions - you can specify in each level which one it can be changed to). See Member - renew or change level
You can now preset search fields in Member directory page Advanced search mode (uses Saved searches - Members, so it requires Community billing plan and up). See Member directory, Advanced search settings section
You can now search by last renewal date and last level changed date
You can now add descriptions to each membership level - these are shown on the level selection page
For security reasons member password is blanked out when member welcome email is copied to the administrator
Option to setup member database fields visible to members but only editable by administrators. See Customizing your member database
Additional design customization capabilities: login area settings and ability to specify your custom color code
New design theme - Crimson flag
Event coupon codes - discounted registration for people who have a 'secret code'
Redesign of payment workflows for events, donations and membership payments. Our subsequent release will include the remaining tests and tasks to release integrated credit card payment option (without PayPal website redirect) around end of June.
NOTE: As a consequence of this redesign, CSS customization will have to use different set of classes/Ids for online forms and payment workflows after this release. We are reviewing and correcting existing CSS Customization code for all paid accounts to preserve your current look and feel. If you use CSS Customization, please make sure to review these pages after we publish the new release: event registration; member application, renewal and upgrade; donation; member profile view and editing. Our changes to your CSS code (if any) can be found via Settings / Advanced customization (CSS) / text box area at the bottom starting with comment line "SUPPORT". New online help page provides detailed instructions if you need to adjust anything - see Customizing online form pages via CSS (and feel free to contact our support team if you have any questions)
We have moved Wild Apricot system to new servers. If you used our IP address 216.128.25.34 for custom domain setup, you should change it to 206.196.16.30 in you DNS servers settings via your domain registrar as soon as possible. Old IP address will be still working in the nearest future but it is very important to switch to the new one ASAP.
2.32 - Released on April 10th, 2008
Ability to specify for each field which membership level it is used in. See Customizing database fields by level. Available for community plans and up. This also means that membership application form consists of two separate steps (1) select level 2) fill out fields applicable for selected level)
Customization of membership renewal emails (including specifying whether emails are to be sent to member, to admin or both). See Automating membership renewals, Renewal notifications section.
Display of MemberID on member own profile and ability for administrators to search by MemberID
Addressing numerous requests, the system now defaults 'Allow to show my public profile' to 'Yes' for new membership records. In our future updates we plan to make the default customizable by each client.
Dynamic preview - now when you customize colors and styles, changes are reflected in preview window on the fly.
Three new design themes: Dark Night, Blackout, Grey Owl:
We have started working on Integrated payment option (with credit card to be processed on our servers, without redirecting to PayPal). This work continues and will be released once we complete the development and (lots of!) testing, currently targeting mid-June.
New members can now retry online payment without administrator involvement. See Online member application form. Note: this is done by allowing new members to choose their own password and also automatically logging them in at the time of application. However until they are activated, they do not have access to any member functionality, just their own profile to retry the payment (or delete their application).
Increase of upload limits for paid plans - from 2 to 5, 10 and 25 MB. See Pricing plans. Limitation of pixel size (1000 pixels) has been removed as well.
Rich-text editor for members (to format blog posts, forum topics and forum replies - previously these were plain text). See Forum Module and Blog module
A number of key system procedures were revised to improve speed and prevent loading errors (due to timeout).
2.30 - Released on February 6th, 2008
Private website sections with controlled secure access - Adding multiple private website sections, e.g. one section for regular members, another one for premium members, yet another for the board etc. (Community plan and up)
Save & rerun searches - Ability to save searches and re-run them with one click.For example, you can create a search to select people who live in Toronto OR Mississauga OR Scarborough OR Richmond Hill, save it as 'Greater Toronto Area' and re-run it instantly later on. (Community plan and up)
Search Engine Optimization Tools - Editing page titles and meta-tags (keywords, description, raw headers). This is helpful for search engine optimization of your Wild Apricot website - and for some special cases like site verification, for example to use Google Apps email or Google Webmaster tools. You can edit meta-tags for the whole site - or adjust them and edit page title for each page individually. (Community plan and up)
Search by exclusion 'Is not'. For example, you can search for records where state is anything except California
Search date fields by this/last month/year. (For existing date fields like Renewal due. ability to add custom date fields is planned for later).
Ability to change group administrator for group membership levels
Member profile page customization - ability to select fields which are used as page heading. For example business associations might want to use organization name while clubs and other groups can use persons's name
Event start and end times are now actual time fields instead of text fields they were. This ensures that event will be properly sorted in the list, in the RSS feed and when it's imported into desktop calendar like Outlook or iCalendar.
Note about your existing events: We have automatically converted the times for your past events from text you have entered and where this was not possible (e.g if you entered something like 'cocktails around 6 and dinners starts at 7 sharp') we have moved these texts to the beginning of event description.
And of course many other little fixes and enhancements
One final note: for legal reasons we have to ensure that each website user accepts our terms of use. Site creators do that when the site is created. Any other user (member or administrator) who logs in will be asked to review and accept terms of use. This will happen only once for each user - on the first login after this update. White-labeled accounts are excluded from this for the moment, they will be handled later on.
2.29 - Released on January 16th, 2008
Due to Christmas and New Year holidays this was a minor release focused on bug fixing, speed improvements and small enhancements.
Total number of these changes: almost 50.
Bug fixes to note:
Some clients had problems with pages created by copy-pasting from exiting page when it accidentally included administration code. This should be automatically filtered out now.
Reliability of 'Add event to calendar' improved
Member picture in the forum will be hidden/show according to each member privacy preferences
Changing between group and individual membership levels enabled
More options for membership renewal periods (monthly, quarterly, bi-annual). Automatic recurring payments coming soon !
Members can now cancel incomplete (pending) online renewals and upgrades and reprocess it without bugging busy administrators.
Plus numerous other minor enhancements and bug fixes.
2.25 - Released on 29th October, 2007
Discussion forum module - create as many discussion forums, topics within each forum so that your members can engage in the dialog.
Bundle Membership Level Overview - you can use them for families, corporate members or chapters within your regional or national organization. You can limit how many members are in the group. Each group has a dedicated group administrator who can manage members within his/her own group.
You can now change reply email address for each mail blast.
Administrator option to switch off all emails to given member (email blasts and all automatic emails)
Speed improvements in member directory, page editing and across the board, usability improvements, enhancements and bug fixes.
And as always, many improvements and small bug fixes across the board.
2.24 - Released on 1st October, 2007
(This description will be updated shortly with links to relevant new and updated help pages)
Member Pictures - you can add picture fields to member database (photo, logo etc.) and members can edit these in their profiles. Pictures can be shown in member profile pages in member directory
Payment reportdrill down - click on any number in Payments report to see underlying transactions
Totally redesigned event registration process. Now members can get member-only price by using a registered email, without logging in. Member can now enter multiple registrations.
Multiple member directory pages now can be setup - e.g. one with regular members, one with sponsors etc.
And as always, many improvements and small bug fixes across the board.
2.23 - Released on 12 September, 2007
New: Event categories (tags, labels) Categorize your events to search through the events in the future and create multiple event list pages filtered by different criteria.
Update: Content pages vs. functional pages Adding and deleting functional pages (this means e.g. that you can add several event list pages as per previous point)
New:Event registration types Redesign of event registration setup - using 'registration types' concept to remove rigid linking to member levels. This provides you with much more flexibility in event registration setup. You can also now use cut-off registration dates and early-bird pricing.
Update: Domain name management Self-service custom domain management
And many small improvements.
2.22 - Released on 17 August, 2007
New: Payments report for donations, event registrations, member applications, upgrades and renewals.
Update: Payment workflow and payment transactions list redesigned - in addition to visual improvements, you can now mark transactions as confirmed or canceled and view transactions from within the originating record (member, donor, event registration, etc.).
New: Show/hide events (similar to making web pages invisible) - now you can work on a draft for an event until it is ready.
Update: Blog module - members can now create posts (in addition to replies/comments). This means that blog module can be used as a discussion forum.
New: Wild Apricot widgets- so that you can embed our interactive functionality in your existing web site
For those of you who do not use custom domains, all email bounces and replies are now forwarded to organization contact email. For custom domains they go directly to admin@<custom.domain>
Numerous bug fixes, changes and improvements, including:
Google maps can now be embedded - code snippets (javascript, iframe, etc) support improved in content editor.
Membership renewal date is now calculated based on previous renewal date instead of date of renewal
2.21 - Released on 20 July, 2007
Blog module enhancements - comments by members, ability to edit post date/time
Allow users to choose between online and manual (offline) payment for each transaction
New design themes
Intro text messages for member application, online donations, events list
Delete uploaded documents from server
Log of payment transactions (beta)
2.20 - Released on 28 June, 2007
Blog module (First beta release - only administrators can create posts, no comments on posts)
Admin roles - now you can differentiate access to each administrator (content/event/membership/donations management)
Event end date - events now have an optional end date.
You can now change your Wild Apricot URL on the fly (custom domains still require contacting us, this will be done soon too)
Create events by copying from another existing event
We have enabled adding Javascript code to pages!
Page header customization has been much simplified - you can now easily position pictures and text with drag and drop
This short release was mostly focused on reviewing and rewriting some key parts of the system to increase performance (response time) - to ensure good user experience for our growing customer base!
Performance improvements
events list generation (1238)
overall database performance tuning(1472)
members advanced search - for admin and in Member directory on frontend(1401)
Additional field types: Dropdowns and Multi-line textboxes in event registration/member application customization forms (1411, 1412)
Display current WA version and link to release log (1660)
Ability to change event price based on selected options on the event registration form(1421)
Email customization improvements
Member renewal emails customization (1338)
Customizing Donations confirmation email is now available(1196)
Member application workflow customization - you can leave new records as pending, customize emails and change sending options etc.(1407)
Note:Make sure to review this feature and change settings as appropriate. As we have changed from hard-coded to settings-driven control of processing member applications, default settings have changed. Go to Settings / Member application workflow and e-mails to review and change settings
Self-service function to close down a Wild Apricot account (672) (We hope you will never need it! But if you do - you can do it right away now yourself)
Bug fixing
2.16 - Released on 6 April, 2007
Customization of automatic email confirmations/receipts triggered by certain events:
Membership application (1200)
Event registration (1450)
CSS customization - finally tech-savvy users can directly tweak CSS for their Wild Apricot site template (1518, 1522)
2 new design templates (themes) - without CSS images so very easy to fully customize (1521)
Advanced search in Member directory (for public/members) introduced (in addition to simple keyword search) (1436)
Advanced search admin interface enhanced - now includes system fields (i.e. membership level, notes, created date, etc.) (1402)
Page templates - a mini-wizard to create a page of a desired layout and specify other page settings right away (1194)
Date selection widget redesigned - much faster and allows direct typing of date as text (913)
Export of event attendees now includes custom event registration fields (1530)
Export to now uses MS XML Spreadsheet format everywhere
Opening trial account simplified - no plan selection is necessary, plan can be selected when/if user decides to upgrade(1376)
...and bug fixing (1534, 1582, 1646, 1658, 1525, 1567, 1570, 1571, 1586, 1589, 1598, 1601, 1602 and much more...)
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