Viewing and contacting event attendees

After you have added a new event (see Adding new events) and enabled online registration, Wild Apricot will automatically keep track of people registered for each event (you can have multiple events open for registration at the same time).

To view the list of registrants for a particular event, find this event in the event list (See Events database) and go into Event details. Then click on the Attendees (NN) link:

You will see the current list of all people who have registered online. Notice the following:

• Registration date shows when the registration was submitted.
• Registrant column shows name, organization, number and names (if applicable) of guest registrations, and whether this registrant is a member in your database (Corresponding member level is shown. 'Non-member' is shown for all other registrations). Note: Members should login before registering for an event, then system can properly classify their registration and apply the appropriate registration rate and connect this registration with the member record. All people who registered without logging in, are considered public visitors.
• Registration type associated with the contact
• Amount column shows the total fee (including extra costs they have selected as well as the amount of guest registrations), how they chose to pay, and the balance due on the registration
• Status lets you know if an event invoice exists for that contact. If not, you have the option of generating a new invoice, or confirming the registration without creating a new invoice (and no fee will be charged to the registrant). You also have the option to record payment on all outstanding invoices, and once paid in full the status is shown as PAID.

• Name of each registrant is a link to record details - where you can edit the registration, resend confirmation, cancel or delete registration. See Event registration details for more information.

You can filter the list by registration status, as well as sort it by Registration Date, Attendee Name or Registration Type. You can also use the Search box to quickly find records.

Exporting Event Attendees

You can quickly export the current list of attendees (filtered by pending/confirmed/all) or send an email to all of them: The format of the exported file will be Microsoft Excel 2003 and up on PC, Excel 2004 and up on Mac.