Working with List Fields

Wild Apricot database allows you to customize contact fields, membership fields, event registration fields and donation fields. One category of fields is so-called 'List fields' - list of pre-determined items. This includes threes specific field types: Multiple choice, Radio buttons, Dropdown. (Please note that Extra charges fields use different interface, see Dynamic membership pricing fields)

Setting up new list fields

When you create a new list field, you will see a screen similar to this:

Use Items textbox to add/edit items in the list as necessary. Enter each option that you want your contacts/members to choose from on its own line. (Use "enter" or "return" on your keyboard to move to the next line). You can also paste text from another program to speed up the entry.

We have also provided some pre-defined lists that you can use to populate your list:

• U.S. states
• Canadian provinces
• Countries

Select which list you want to use, and then click [Insert] to populate the list. Each time you click insert, it will replace the the values already in the box.

Once your list has all the choices you want, click the [Done] button to save your list changes. You still need to click the [Save all changes] button at the top of the screen to finalize all the changes to this and any other fields you might have added/edited.

Editing list fields

Editing individual items.

To edit an individual item, click on its name in the list. This will change the item into Edit mode. In this mode you can do the following

• Move the item's placement UP or DOWN the list using the arrows
• Edit the item name
• Add a new item below the current one with the plus icon (+)
• Delete the item with the red X.
• Make the item selected by default by clicking the green "Select" icon.
  • Please note that radio buttons and drop-downs can only have ONE item set as a default selection, while checkboxes can have multiple items selected.

You can also add a new item by clicking on the "Add new item" link at the top of the items box. This will add it to the bottom of the list.

Additional options

The three buttons under the items box allow you to apply changes to the entire list.

Sorting list items

Sort (A/Z - Z/A) will sort the list by alphabetical order. The first click will sort it from A to Z. Clicking it a second time will sort it from Z to A.

Inserting multiple items

Add multiple items will open a window with a text box where you can easily add/paste multiple items, similar to list field creation interface described above. (Note that existing items will not be present in that box - they can only be edited individually)
New items will be added to the bottom of the list, so you will either have to move them individually to where you want them on the list or use the [Sort (A/Z - Z/A)] button to re-sort the list.

Clear removes all items from the list - be careful!

See also

Customizing your contact database fields
Customizing your member database
Customize event registration form
Donation Form Customization