Working with WebDAV

Wild Apricot gives you space where you can upload files (such as documents and pictures) to your account. These can be added to or linked from web pages you create, or you can provide a link to share them with other people in your organizations. You can also organize your files by type (Documents or Pictures) and create sub-folders to store them in. See Functionality by billing plan for individual file upload and storage space limits.

There are two ways that you can access your file storage space - either via a screen in the File Management screen, or directly from your computer by connecting to your storage space via WebDAV (described below).

What is WebDAV

WebDAV lets you can access files stored in your Wild Apricot account in the same interface as you do your local desktop files. You can do all the same file actions that you would do to a folder on your own computer. While you can also do this on the File Management settings page, WebDAV is much faster and easier if you are going to work with a large number of files.

• WebDAV access is only available to paid account plans.

Connecting to WebDAV

Regardless of your operating system, you will need the following information to set up your WebDAV:

• Your WebDAV address ('http://your_site_name/resources' or 'http://your_site_name:80/resources' for XP)
• Your email and password (or that of a full site administrator).

  If you have problems connecting to WebDAV, first thing to try is resetting your password in Wild Apricot. (For technically minded, this generates a new hashcode for WebDAV access)

  Step-by-step instructions on setting up a WedDav can be found on the following pages:

• Setting Up WebDAV in Windows XP
• Setting Up WebDAV in Windows Vista
• Setting Up WebDAV in Windows 7
• Setting Up WebDAV in Mac OS X

Fixing slow WebDAV connections If your connection to WebDav worked but is slow, you may need to adjust your LAN Settings if you are using Windows. This setting is found in your Control Panel > Network and Internet > Internet Options> Connections (tab). From this screen uncheck the option to 'automatically detect settings'.

Working with files in Wild Apricot WebDAV

You can move, copy, rename and delete any file in your WebDAV directory the same way you would for any file on your computer.

If you are using Windows XP or Windows Vista/7, you can access your WebDAV files directly from application such as Microsoft Office and Adobe Photoshop. Mac OS X does not support this.

How to get the url of a file uploaded in Wild Apricot

Notes The url of any file you upload into Wild Apricot site is as follows: http://<your site url>/resources/<path to the uploaded file> <path to uploaded file> must include any sub-folders used. e.g. a file in documents folder is referenced as: "http://<your site url>/resources/documents/filename"

Wild Apricot WebDAV restrictions

1. Theme folder:
   • you cannot delete Theme folder
   • you cannot delete or move 'user.css' file.
   • you cannot edit/delete/move 'customStyles.css' file. 'customStyles.css' must be edited through Settings > Colors and styles (beta), see Customize colors and styles
2. Files in webdav folder are referenced as http://<your site url>/resources/<path to the uploaded file> include all subfolders in <path to uploaded file>
3. Maximum allowed file size is defined by your subscription plan. See: Pricing
4. The following characters are not allowed or cause issues with WebDAV
   • Your file and folder names MUST NOT contain any the following characters *  /  :  ? < > " %  &
   • If your folder name has any of the following characters +, # they will be replaced with an underscore (_)

FTP access

FTP access is not available due to security considerations.