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Accepting mobile payments using Square

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Square integration is not available for free accounts.

Using Wild Apricot's mobile app and Square's Point of Sale app (formerly Register), you can accept credit card payments from your mobile device and record those payments in your Wild Apricot account. Square provides financial processing services and a card reader attachment for mobile devices.

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You can only use Square to record a one-time manual payment. You cannot set up recurring payment profiles using Square.

What you need to get started

  • a Wild Apricot account
  • the Wild Apricot mobile app on iOS or Android
  • a Square account
  • Square's Point of Sale app (formerly Register)

Enabling Square integration

Before you can use Square to accept payments from your Wild Apricot app, you need to enable Square integration within your Wild Apricot account. To enable Square integration, follow these steps:

  1. From a browser, log into your Wild Apricot account as a full administrator.
  2. Under the Finances menu, select the Square POS integration settings option.
  3. On the screen that appears, click the Enable registration button.



  4. When prompted, log into your Square account.

 Once you log into your Square account you will be returned to Wild Apricot and the Enable integration will be replaced by a Disable integration button, which you can use to disable Square integration.

Setting up the Square POS app

After you've installed the Square POS app for Android or iOS on your mobile device, you need launch the app and log into your Square account. 

When you first launch the Square POS app, you'll be asked to enable various device settings. 

  

You should enable each of these settings.

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Do not enable the Skip receipt option within your Square settings. Enabling this option will prevent Wild Apricot from receiving a payment confirmation from Square.

Once you are finished, you will be taken to the main Square POS screen, at which point you can close the Square POS app.

Using Square to accept payments

Now that you have enabled Square integration, you can accept credit card payments from your Wild Apricot mobile app. When you click the Pay button from a contact's Finances tab, a Use Square POS button will appear on the Record payment screen. 

   

You can click the Use Square POS button to process a credit card payment for this invoice using Square. After you click this button, you will be asked for permission to open the Square Point of Sale app. From the Point of Sale app, you enter the credit card number or use the card reader to swipe the card. Once you complete the transaction within the Point of Sale app, you will be returned to your Wild Apricot app, and the payment details will be recorded in your Wild Apricot account. Within the payment details, the Square Up transaction ID will be recorded in the internal notes.

Refunds processed through Square for payments made via the Wild Apricot app will not be automatically recorded in your Wild Apricot account.

Frequently asked questions

Can I set up recurring payments using the Square POS?
No. You can only use Square POS to record a one-time manual payment.

Can I use Square to accept payments on the browser version of my Wild Apricot site?
No, Wild Apricot sites can only accept payments using Square from the Wild Apricot mobile app.

Is the Square POS app available worldwide?
No. Currently, you can only use the Square POS app in the US, Canada, Japan, and Australia, though Square plans to support additional locations.

How much fee do you charge per transaction?
Wild Apricot does not charge any fees, but Square does. It’s a 2.75% for swiped transactions and 3.5% + 15 cents for manually entered cards. For more details about Square’s fees, see here.

What our members/registrants need to do to make a payment?
They only give you their credit card or card details. The payment requires no additional actions from the cardholder.

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Wild Apricot Inc. 144 Front Street West Suite 725, Toronto, Ontario, Canada M5J 2L7