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Events list

The events list displays the events you have set up for your site. Wild Apricot allows you to create an unlimited number of events. You can have multiple events open for registration at the same time.

So that visitors to your site can see your events and register for them, you can add an event calendar gadget to your website – and make the page accessible to non-administrators. You can set up multiple event calendar pages, each displaying a different set of events (e.g. training vs. social events). For more information, see Publishing your event calendar.

Managing events

To create and manage events for your site, hover over the Events menu and select the Event list option.

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This page lists all of your events, both current and past. For each event, the title, date and time, location, registration status, registration types (with total registrations for each type), and tags are shown. The registrations are divided into confirmed and pending (payment not yet received) registrations.

Adding an event

To add a new event, click the Create new event button from the events list.

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You can create a copy of an existing event by clicking the Duplicate button beside the event within the events list.

The new duplicate event will be saved as an admin-only event but will not be opened, allowing you to continue to make more copies of the event. The word (copy) will be appended to the name of the duplicate event to distinguish it from the original one. All event settings will be duplicated, other than event access permissions, multiple sessions, and the list of registrants.

You can also duplicate an event from its event details.

For more information, see Setting up events. 

Filtering the event list

You can filter the event list by typing text to be matched in the Search field.

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Flagging different event types

Different colors are used to flag different event types.

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Events for which registration has been disabled are displayed in red.

Past events are grayed out but can still be modified (though no more registrations can be accepted).

The following icons are used to flag different kinds of events within the events list.

Restricted event
Admin-only event
Multi-session event

Viewing event details

To view details for a particular event (including a full list of registrants), click on the event within the list.

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From the Event details screen, you can view event information such as event name, location, date, and cost, and control whether visitors to your site can see and register for the event. To modify any of this information, click the Edit button.

You can also set up registration types and event emails, and customize the registration form. For more information, see Setting up events. 

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