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Glossary of terms

You may encounter the following terms while using Wild Apricot.

TermMeaningFor more info, see...
Active contactA contact who has not been archived, and therefore appears in the contact list.Archived vs. active records
Active member A member in good standing – not lapsed or pending – with full member benefits (e.g. listed in member directory, access to restricted pages, etc). How membership status affects available functionality
AdministratorA contact who has been granted permission to perform administrative functions on your Wild Apricot site. An administrator does not have to be a member.Managing site administrators
ArchivedA contact who has been temporarily removed from your contact list without being deleted from your Wild Apricot database. An archived contact does not receive email, does not count toward your database limit, and can be restored.Archived vs. active records
BundleA collection of members who are linked together and managed by one of their members – the bundle administrator. Bundle members share the same renewal date, status, and membership level, and are charged a single membership fee. Bundles can be used to offer a discounted group membership to companies, teams, or families. Membership bundles
Common fieldA database field that applies to all contacts, whether members or not. Common fields can appear on membership application, event registration, and donation forms.Customizing database fields
ContactAnyone who appears in your Wild Apricot database. A contact can be a member, event attendee, donor, or vendor.Contacts vs members
GadgetAn element on a web page that displays content. The content can be static content such as text or a picture, or dynamic content such as a membership registration form, a blog, or a list of upcoming events.Gadgets
LapsedA member who has lost membership privileges. A member's status may be set to lapsed if they have not renewed their membership within a certain period following their renewal date. A lapsed member does not receive automatic renewal notices or appear in member directories, and is not allowed to view member only pages, add comments to blog pages, or post or reply to forum topics. Unlike a suspended member (see below), a lapsed member can restore their membership by paying the renewal fee. How membership status affects available functionality
LayoutA grid that divides a portion of a web page into sections where gadgets can be inserted.Layouts
Master layoutThe master template that defines the basic layout of a page, and contains theme-specific graphical elements. Master layouts can only be customized through theme overrides .Master layouts
MemberA contact who has been assigned a membership level.Contacts vs members  
Member groupA collection of members assigned to the group (e.g. volunteer committee, board of directors). Members can belong to multiple member groups, and member groups can include members from different membership levels.Member groups
Membership levelThe type of membership. Members can be assigned to different membership levels, each with its own fees, subscription periods, and renewal policies.Membership levels
Offline paymentA payment that is made outside of Wild Apricot and must therefore be recorded manually. Examples of offline payments include cash, cheque, and direct PayPal payments (not via a Wild Apricot screen).Manual payments
Payment gateway

A service that receives the online payment request from your website and directs it to a payment processor.

Understanding Online Payment Services
Payment processorA service that validates the purchaser’s credit card details and checks if they have sufficient funds in their account to cover the payment.Understanding Online Payment Services
Payment providerThe company that operates the payment gateway or payment processor services. In some cases, the payment gateway and payment processor are combined into a single service known by either name.Understanding Online Payment Services
Payment service/systemWhere a payment provider offers multiple types of payment gateways – with different features and pricing – each type is referred to as a payment service or payment system.Understanding Online Payment Services
PendingA membership that has not been activated or renewed because it is awaiting administrator approval or payment of the membership fee.How membership status affects available functionality
PlaceholderArea within a page template where content – in the form of layouts and gadgets – can be placed.Placeholder settings
Registration typeAn event registration option with its own price, options, and availability. Registration types are basically ticket types.Event registration types
SuspendedA member whose membership has been revoked. A suspended member still appears as a contact, and can apply for membership.Suspending a membership
TenderA method of payment, such as cash, check, wire transfer, PayPal, or credit card.Payment tenders
TemplateA basic design that can be customized to produce the final version. In Wild Apricot, you can customize email templates and site page templates.Using email templates
Page templates
ThemeA set of files that define the overall look of your Wild Apricot website.Website themes
WidgetA chunk of Wild Apricot functionality – e.g. membership application form or event calendar – that you can embed into another websiteAdding Wild Apricot functionality to other websites
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