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Manual payments

On the Payment settings screen, you indicate how your organization accepts payments. You can choose to process payments using an online payment system , to only handle payments manually, or to accept both manual and online payments. Manual payments – aka offline payments – are payments received outside of Wild Apricot, such as check, cash, wire transfer, or credit card payments received outside of your Wild Apricot site.

To display the Payment settings screen, click Finances under the Settings menu, then click Payment settings.

If you don't want to accept online payments, you can click the Payment system drop-down and select the Manual payments option.

With manual payments selected, you can only manually record offline payments. To accept both online and manual payments, set up your online payment system – you will still be able to record manual payments.

You must choose the default country you want to display to customers, and the currency you want to use in your transactions (and in your reports). You can choose a predefined currency or enter your own custom currency. If you enter your own custom currency, you must specify the currency name, code, and symbol.

You should also provide payments instructions so that your customers understand your manual payment procedure, since Wild Apricot will only generate an invoice when manual payment is the selected payment system.