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Member directory gadget

Using this gadget, you can add a member directory to a page on your Wild Apricot site, allowing visitors to see a list of your members, search for members, and view member profiles.

Visitors can search for members within the directory, using simple or advanced search functions. Clicking on a member listing within the directory will display that member's profile (subject to their privacy settings). Whether a member appears in the directory also depends on that member's privacy settings.

For instructions on inserting, moving, and deleting gadgets, see Gadgets.


You cannot add a member directory gadget – or any other singular gadget – to a page template or system page, or to a page containing another singular gadget.

You can control which members appear in the directory, restricting the list by membership level or saved searches. You can also control which fields are displayed for each member and the order in which member records are sorted.

You can create multiple member directory pages, each with different settings. For example, you could set up different member directories for members and non-members, or for different regions.

For more information on setting up and using a member directory, see Member directory.

Adding a title and description

You can add a title and description for a member directory by inserting a content gadget ahead of the member directory gadget. Within the content gadget, you can format the title and description using text styles. For more information, see Using the content editor.

Member directory gadget settings

Using the gadget's settings, you can control its appearance and content. You can choose which member records are displayed and in what order, and which fields are displayed for each member and in what order.

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For instructions on displaying gadget settings, see Gadgets.

The following settings are available for member directory gadgets:



Members to include

Choose the kinds of members to be included in the member directory. You can include all members, use a saved member search to limit members to those that match the saved search criteria, or restrict the list to members at selected membership levels.

When you choose the From saved search option, you can choose from a list of your saved member searches.


The From saved search option will only appear if you have a saved member search, and is only available to Community plans and above.

When you choose the Selected levels option, you can choose one or more membership levels.

Show bundle administrator only

Choose whether to include only bundle administrators and exclude individual members of bundles. The profiles of individual bundle members will still be accessible from the bundle administrator's profile even if individual members are excluded.

Customize results layout

You can control what information is displayed for each member in the directory, as well as the order in which members are listed.

Within the Sorting order area, you can control the order in which members are listed in the directory by selecting up to 3 sort fields. For each field, you can choose whether to display the matching records in ascending or descending order. The records will be displayed in order according to the values of the first field, then any duplicate values will sorted by the second field, and so on. For example, you might want to sort by membership level then by last name, and finally by first name.

You can choose any common or membership fields except multi-line text, radio button, or multiple choice fields. Instead of choosing a field, you can choose the Random option, to display matching records in random order.


The sorting field must have its member privacy settings set to Anybody. If you want to restrict access to the field, you can restrict access within its field settings.    

Within the Search results layout area, you can choose up to 4 columns to be displayed, and pick up to 3 database fields to be combined in each column. For example, you could combine first name and last name in column 1; organization and email address in column 2; and city and state in column 3. For each column, you can specify the column width and the column heading.

When searching for members using the simple search, only those columns you choose here will be searched. Information stored for a contact but not displayed on the screen cannot be used to find matching members.

For each column, you can also specify the column heading and control the column width. The first field of the first column will automatically appear as a link to the member's public profile page.

Enable quick filtering in simple search

Allows visitors to filter the member list by selecting a particular field value.

When you enable this option, you can choose up to 4 contact or membership fields – multiple choice, radio buttons, and dropdown field types only – for the visitor to use to filter the list.

Enable advanced search

Controls whether an Advanced search option is available.

Once you enable this option, you can choose the fields to be available for visitors to search by. If you check the All fields option, then all fields – including those added in the future – will be displayed.

Show advanced search by default

Choose whether the member directory is initially displayed with advanced search fields rather than a link to the advanced search function.


The amount of space – in pixels – that appears outside the gadget. You can set top, bottom, left, and right margins separately.

Padding(Kaleidoscope themes only) The amount of space – in pixels – that appears between the content of the gadget and the outer limits of the gadget. You can set top, bottom, left, and right padding separately. If you have set a fixed height for the gadget, the bottom padding will be ignored.


Within the Advanced section, you can enter CSS code or classes to further control the appearance and behavior of the gadget. For more information, see Advanced gadget settings.

Changing colors and fonts

You can change the colors, text styles, and backgrounds used in your website from the Colors and styles screen.

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For more advanced fine-tuning, you can use CSS customization and theme overrides. 

For member directory gadgets, you can modify the following elements from the Colors and styles screen:

To change...



Filter field nameText/NormalGeneral formatting or Typography
Filter field valuesText/Normal
General formatting or Typography
"Advanced search/Simple search"Text/Normal
General formatting or Typography
Search boxText/NormalGeneral formatting or Typography
Directory headings

Text/Normal (Blueprint, Nature, Memo, Glass, Keynote, Notebook, Aurora themes)
Header (Business Casual, Fiesta, and Granite themes)
Column headings (Bookshelf, Building Blocks, Clean Lines, Dark Impact, Firma, Homestead, Kaleidoscope, Showcase, Skyline, Terra, Tinted Tiles, Treehouse, Whiteboard, White Space themes)

General formatting or Typography
Directory entriesText/Normal
Table row (Nature, Memo, Glass, Keynote, Notebook, Aurora themes)
General formatting or Typography
Public profile linksLink (General formatting or Typography)
Table row, Table links (except for Nature, Memo, Glass, Keynote, Notebook, Aurora themes)
General formatting or Typography
Advanced search labelsText (General formatting or Typography)
Label(s) (except for Nature, Memo, Glass, Keynote, Notebook, Aurora themes)
Text (Nature, Memo, Glass, Keynote, Notebook, Aurora themes)
General formatting or Typography
Advanced search valuesText/Normal (General formatting or Typography)
Option title (except for Nature, Memo, Glass, Keynote, Notebook, Aurora themes)
Text (Nature, Memo, Glass, Keynote, Notebook, Aurora themes)
General formatting or Typography

Any changes you make will be applied to other gadgets that use the same settings.

Video: Setting up a member directory 5:59

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