Home

Download this help site
(PDF 82MB)

Download

Tracking event attendance

For each event registration, you can record whether the registrant has actually attended the event. You can check in a registrant – record their attendance – from the registrants list on the browser version of Wild Apricot, or using Wild Apricot's mobile app.  

If you don't have a computer at the event, you can generate and print an attendance report that you can use to manually record attendance. You can then use the completed attendance report as a reference while recording attendance in Wild Apricot.

After you've recorded the attendance for an event, you can view the number and percentage of attendees from the events list.

Recording attendance

From the browser version

To check in a registrant from the browser version of Wild Apricot, click the Registrant & invitees link to view the list of registrants, then click the grayed out circle button beside the registrant's name (under the Check in column).

 Read more/less

Icon

Only full administrators and event managers can check in attendees. For information on administrator types, see Managing site administrators.

To check in a single guest, click the grayed out circle button beside the name of the guest or the number of guests (depending on your guest registration settings). If there are multiple guests for a particular registration, you click the dropdown displaying the number of guests and select the number of guests to be checked in.

The Check in button will be automatically checked.

From the mobile app

On Wild Apricot's mobile app, you check in a registrant by tapping the open circle (iOS) or square (Android) beside the registrant's name, within the registrants list or within the registration details.  

 Read more/less

 

A check mark indicates that the registrant has been checked in. To undo a check in, tap the check mark beside the checked in registrant's name.

If you are checking in a registrant who hasn't fully paid the registration fee, you will be asked whether you want to check in the registrant with or without payment.

 

To check in a single guest, tap the open circle or square beside the name of the guest or the number of guests (depending on your guest registration settings). If there are multiple guests without contact or registration information under a particular registration, you tap the open circle or square then select the number of guests to be checked in.

 

Viewing attendance information

On the browser version

Within the events list, the number and percentage of attendees for each event appears under the Attendance column.

 Read more/less

On the mobile app

On Wild Apricot's mobile app, the number of registered and checked in registrants (including guests) are displayed for each event in the events list...

 Read more/less

...and on the event details screen.

Generating an attendance report

You can generate and print an attendance report that you can use to manually record attendance at an event.

 Read more/less

Before generating the report, you can sort and filter the list of registrants to control the order and narrow the scope of the report.

To generate an attendance report, click the event within the event list, then click the Reports button and select the Attendance list option.

Checking in attendees at multi-session events

Currently, checking in attendees takes place at the event level, so attendees cannot be checked in for individual sessions. 


Video: Tracking event attendance (2:56)

On this page: 

See also: